Coordinator of Executive Operations (Project Management)

The Coordinator of Executive Operations is a vital partner in ensuring the Head of Schools time, communications, and priorities are managed with efficiency, discretion, and professionalism. This full-time, exempt position provides high-level administrative and logistical support while also serving as a key liaison between the Office of the Head of School and internal and external stakeholders.
This is a mid-level professional role, reporting to the Chief of Staff, designed for someone with experience supporting senior leadership, a polished presence, and exceptional organizational and communication skills. The Coordinator of Executive Operations is entrusted with managing sensitive information, navigating competing demands, and ensuring the Head of School is well-prepared and focused on their strategic leadership priorities.
Please note: This is not a standard 9-to-5 role. The position requires occasional evening and weekend availability, as well as the flexibility to adapt to changing schedules and priorities.
Key Responsibilities:
Provide high-level, professional administrative support to the Head of School, including calendar management, inbox oversight, scheduling, and materials preparation.
Coordinate and support meetings, school events, and leadership engagements, ensuring all preparation, logistics, and follow-up are executed with thoroughness and care.

Arrange complex travel logistics and prepare detailed itineraries for the Head of School.

Support, coordinate, and execute personal and household logistics with efficiency, attention to detail, and attentiveness.

Draft, edit, and manage communications on behalf of the Head of School, including sensitive correspondence related to recognition, appreciation, and stakeholder engagement.

Interface between the Head of School and various constituenciesensuring clear, timely, and professional communication.

Support the Chief of Staff and other senior administrators on special projects and strategic initiatives.

Maintain an organized, forward-thinking office environmentanticipating needs and proactively resolving potential issues.

Uphold the highest standards of confidentiality and professionalism at all times.