Project Assistant (Healthcare)
Equal Opportunity Employer
The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services. Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status. This commitment applies to all aspects of the Health Federation of Philadelphia's employment practices, including recruiting, hiring, training, and promotion.
JOB SUMMARY
The Health Federation seeks a qualified, reliable, and detail-oriented individual with a background in community health, relationship-building and project support to serve in this Full-Time position.
The Project Assistant will work with the Integrated Peer Models for Health (IPMH) team on a program funded by the Pennsylvania Department of Human Services. This program supports capacity-building within the North Philadelphia Health Enterprise Zone (HEZ) to benefit populations facing multiple barriers to health and wellbeing, including mental health, and/or substance use challenges, social drivers of health, and chronic disease.
The Project Assistant will play a supportive role on the IPMH team and will primarily work with two components of the program: Connect4health.org, a resource and referral platform and our Peer Models for Health Learning Collaboratives, a professional development-focused community for Community Health Workers/Peer Professionals and their supervisors.
To be successful, this individual must be very organized and a confident communicator who is skilled in written and verbal communication. This individual must be a reliable and consistent team member who is collaborative, eager to learn, and adept at using new technologies. The most successful candidate will also have experience working in direct-service community health roles in clinical or community-based settings.
JOB SPECIFICATIONS
Responsibilities/Duties
Learning Collaborative (50%)
● Attend, participate in, and support learning collaborative in-person and virtual sessions Support activities include keeping attendance and monitoring the chat during virtual sessions.
● Manage learning collaborative session registration and evaluation processes: Create and send out registration forms, evaluations, and participation certificates, as well as timely emails to participants ahead of and following learning collaborative sessions.
● Ensure learning collaborative participant list is kept up-to-date and accurately track participation ● Interview new learning collaborative members and advisory board applicants ● Work with Program Manager to coordinate and facilitate Learning Collaborative Advisory Board meetings
● Attend external CHW and Peer trainings and regional collaboratives to stay up -to-date on relevant workforce trends
Connect4Health (50%)
● Attend relevant findhelp/Connect4health training webinars and opportunities to enhance learning and apply learning where possible
● Facilitate Connect4health trainings with priority community organizations
● Support the Program Manager in identifying and make meaningful connections to valued programs and services
● Utilize Connect4health platform activity data to support outreach and engagement with Community Based Organizations (CBOs)
● Support Program Manager in running Connect4health advisory group meetings
● Create and distribute newsletters to Connect4health partner organizations and their users
● Ensure Connect4health user lists are kept up-to-date
● Contribute to program monitoring, evaluation, reporting, and improvement activities
● Represent the Health Federation of Philadelphia in internal and external meetings/calls as needed
● Assist with documentation of minutes and partner follow up communications
Education
● Undergraduate degree in Social Work, Public Health or other relevant study areas preferred. ● Degree not required if experience and skills requirements are met.
Skills/Experience
● 2+ years of experience as a Community Health Worker, Peer (Certified Peer/Recovery Specialist) or work in community health programs within clinical or community-based settings
● 1+ year experience in project coordination or administrative activities
● Thorough attention to detail and organization skills are critical
● Strong written and verbal communication skills
● Outstanding interpersonal skills, with a background in interacting with diverse individuals and organizations
● Ability to quickly learn new technology and processes
● Comfortable using Microsoft Suite, Google (e-mail, calendar, Drive), and other platforms, as needed
● Demonstrated ability to work independently2
Work Environment: The Temp Project Assistant will work in a 60/40 hybrid format (60% of the time in-office and 40% of the time virtual) and will report to the Health Federation of Philadelphia, 123 S. Broad Street, Suite 650, Philadelphia, PA 19109. Various meetings and training will be scheduled off-site throughout the city of Philadelphia.
Position Type and Work Schedule: This is a temporary Full-time position. ( June 15, 2025 - April 30, 2026) Typical hours are Monday through Friday 8:30 am to 4:30 pm. Flex office schedule options available with supervisor approval. Funding for this project is not guaranteed beyond April 2026.
Travel: Some local travel to meetings and events at various sites may be required each month. The candidate must be able to effectively travel within Philadelphia and surrounding counties, either via public transportation and/or in own vehicle.
Physical Demands: This position requires someone who can transport materials and move equipment or supplies weighing up to 30 lbs.
Salary and Benefits: $20-24/hr. Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:
● Medical with vision benefits
● Dental insurance
● Flexible spending accounts
● Life, AD&D and long-term care insurance
● Short- and long-term disability insurance
● 403(b) Retirement Plan, with a company contribution
● Paid time off including vacation, sick, personal and holiday
● Employee Assistance Program
Eligibility and participation is handled consistent with the plan documents and HFP policy.
DISCLAIMER
The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.
