Business Office Coordinator (Finance)
Job Summary
Performs administrative support for the community, including accounts receivable, accounts payable, payroll, and human resources related duties.
Essential Functions
- Processes pre-billing statements forwarded from the corporate office.
- Tracks all community accounting changes and appropriate documentation, including move-ins, move-outs, credits, proposed rate adjustments, and other related changes or corrections.
- Prepares and records all invoices for the community. This includes interacting with department managers regarding their receipts and invoices, preparing batch headers in a timely manner, and following up, as necessary, with the A/P department and vendors.
- Assists with Human Resources functions. Assists new associates with the completion of required
documentation, including new hire and benefits paperwork. Makes sure all required forms are completed and submitted to Human Resources on a timely basis. Facilitates new hire orientation and provides company information to new associates. Tracks associate evaluations to assure timely completion by department heads. May assist with Benefits administration. - Assists the Executive Director with the completion of documents, correspondence, and special projects as needed.
- Prints payroll information weekly from the time reporting system. Completes all corrections and
communicates with the Payroll department regarding appropriate changes. - Organizes and maintains personnel, resident, marketing, and other files as needed.
- Prepares correspondence and other forms/documents needed for daily operations.9. Responds to resident requests and assists in the coordination of services for residents, families, and guests.
This job description represents an overview of the responsibilities for the above referenced position. It is not
intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his her supervisor.
Education and Experience
Associate's degree (A. A.) or equivalent from a two-year college or technical school; or minimum of one to two years related experience and/or training; or equivalent combination of education and experience.
Certifications, Licenses, and other Special Requirements
None
Physical Demands and Working Conditions
- Standing
- Walking
- Sitting
- Use hands and fingers to handle or feel
- Reach with hands and arms
- Stoop, kneel, crouch, or crawl
- Talk or hear
- Ability to lift: Up to 25 pounds
- Vision
- Requires interaction with co-workers, residents or vendors
- Occasional weekend, evening or night work if needed to ensure shift coverage
Management/Decision Making
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.
Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions. Must have working knowledge of Windows, Microsoft Word, Excel and Outlook. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates. Ability to deal with problems involving several concrete variables in standardized situations. Experience and knowledge of OSHA-MSDS sheets and procedures. Exceptional ability to organize, prioritize and multi-task in an extremely dynamic environment. Effective problem-solving skills and strong desire to help those who have questions and problems
