Manager, Projects Portfolio (Education)
Job Summary
Responsible for a project portfolio (or sub-portfolios), ensuring the projects align with the institution's strategy, are effectively prioritized, and are executed successfully. The role involves overseeing progress of projects, coordinating resources, mitigating risks, and ensuring that all projects meet their deadlines and objectives.
ESSENTIAL FUNCTIONS
Portfolio Value Management – Oversee and manage a diverse project portfolio from inception to completion, ensure key information required for prioritization and management of the benefits lifecycle is captured at the onset of each proposed project. Facilitate the centralized collection of performance information, including change requests and project prioritization based on strategic alignment, resource availability, and organizational goals. Categorize projects to provide insight into areas of project investments (e.g., new capabilities/services, keep-the-lights-on, etc.), assess the impact project changes can have on the portfolio and provide insight to senior leaders for decision making, tracks project performance to ensure a healthy portfolio based on schedule and budget performance, scope and risk management, and progress towards benefits realization.
Strategy Alignment - Ensure that all portfolio projects align with the HCC's overall strategic goals and objectives. Contribute to strategic planning sessions, providing insights from the project portfolio perspective.
Benefits Lifecycle Management - Collaborate with project sponsors and project managers to facilitate the benefits lifecycle for programs and projects from benefits identification to benefits transition. Determine tools and techniques to identify and classify benefits, and prepare templates for the benefits register, benefit reports, benefit realization, and benefit transition plans. Ensure project sponsors have access to necessary tools, support, and training for successful tracking of benefits.
Project Management Methodology and Support - Establish and monitor project management best practices, standards, and processes across the organization, including stage gate processes. Ensure project teams have access to necessary project management tools, support, and training for successful project execution. Serve as the system administrator for the portfolio management software platform.
Risk Management and Problem Solving - Identify potential risks across the project portfolio and develop mitigation strategy recommendations. Ensure risk management plans are in place for each project, minimizing potential disruptions to delivery.
Stakeholder Communication - Function as the main point of contact for portfolio-related matters and escalate issues as needed. Prepare and deliver regular updates to senior management, highlighting portfolio status and key developments.
Resource Allocation and Budgeting - Develop reports to provide resource allocation transparency, ensuring areas of significant overallocations are discussed and decisions made for optimal utilization. Develop reports to provide portfolio budget transparency, ensuring alignment with business priorities. Monitor financial health and resource distribution for each project.
Performance Evaluation - Measure and evaluate the performance of individual projects and overall portfolio success. Drive continuous improvement by analyzing past project performance, and ensuring the implementation of lessons learned.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
· Bachelor's degree in business administration, project management, or related field is required. Master's degree preferred.
· 5 years of project management experience through the full project lifecycle from initiation to closeout, with at least 3 years of experience in a portfolio management role.
Licensing & Certification
· Valid Texas Driver License
· Project Management Professional (PMP) certification or equivalent industry-acknowledged credential is required.
· Program Management Professional (PgMP) certification or equivalent is a plus.
· Portfolio Management Professional (PfMP) certification or equivalent is a plus.
Special Skills
· MS Office Programs
· Portfolio Management Practices
· Program and Project Management Methodologies and Practices
· Resource Capacity and Demand Variance Analysis
· Benefits Analysis and Planning
· Project/Portfolio Management Software
Competencies
· Delivering High Quality Work
· Accepting Responsibility
· Serving Customers
· Supporting Organizational Goals
· Driving Continuous Improvement
· Acting with Integrity
· Thinking Critically
· Managing Change
· Communicating Effectively
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country's largest single-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
- Approximately 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation's top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
- Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and you're ready to join an amazing team, please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra B. Jacobson, J.D., M.Ed., SHRM-SCP, Interim Director of EEO and Compliance & Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
