Department Business Administrator II (Finance)

Department: Natural Sciences
Salary: $58,809 - $65,000
Job Summary

The Department Business Administrator II manages the administrative, financial and human resources operations of a moderately complex department

Duties

• Oversees overall office administration for the department, including the coordination and supervision of support staff
• In conjunction with the department head, plans the annual budget and monitors it throughout the year to ensure that expenditures are within authorized budget
• Oversees all financial activities and account for the department, including the monthly reconciliations of accounts
• Authorizes and oversees all activities related to budget allocations, revenue and expenditures
• Manages department personnel and payroll functions and activities
• Serves as the department liaison with payroll and Human Resources and other department business managers
• Oversees the management and maintenance of database for all personnel and payroll records
• Interprets university policies and procedures for faculty and staff
• Reviews and approved the reconciliations of accounting records with university reports financial statements and prepares recurring financial/budget reports for internal purposes

Marginal Duties

• Performs all other duties as assigned
• Performs tasks related to specific department/college
• May oversee expenditures of grants and contracts and maintain related fiscal records in coordination with the Office of Sponsored Programs

Supervisory Responsibilities

Direct Reports:

• Supervises full-time and/or part-time employees

Delegation of Work:

• Regularly assign work to subordinate(s)

Supervision Given:

• Makes final decision on evaluating employee performance; hiring new employees; disciplinary actions; makes final decision on scheduling employee work hours; makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes final decision on granting time off

Qualifications

Required Education:

• Bachelor's degree
• Experience in lieu of education

Required Experience:

• Minimum of three (3) years of related job experience

License/Certification:

• None required

Preferred Qualifications

• None

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of all relevant university policies and procedures, and of the related trends, issues, and accepted practices

Skills:

• Strong analytical and problem solving skills
• Excellent interpersonal and communication skills
• Good organizational and time management skills

Abilities:

• Ability to supervise staff
• Ability to multitask
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is normally performed in a typical interior work environment, which does not subject the employee to any unpleasant elements
• Position is physically comfortable; individual has discretion about sitting walking, standing, etc
• Work environment involves minimal exposure to physical risks

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.