Academic Program Specialist - Lynn Pippenger School of Accountancy (Finance)

This position typically reports to the Academic Services Administrator of an academic department, school or college, but may also report to a Department Chair or other academic administrator. This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity. This position may assign work to or supervise student or temporary (OPS) employees. To fulfill the job requirements, employees assigned to this class title must be able to do inquiries, queries and standard reports from university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI and internal Microsoft Access databases and must be able to produce documents using word processing and spreadsheet software.Minimum Education and Experience

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Administrative Support

• Provide support to the Academic Services Administrator with all day-to-day operations of the department/school.
• Responsible for all copy of exam materials, class materials, and grading exam scantrons
• Check department course schedules against schedules in Oasis and flag any discrepancies for academic services administrator.
• Update faculty door signs with courses and office hours each semester.
• Track and initiate purchase of copy paper and other office supplies.
• Assist with any purchase or travel requests, including professors travelling with students. This can include helping students with travel requests or booking transportation.
• Assist any candidate or outside guest with travel arrangements and reimbursements.
• Assist with planning workshops, retreats and school meetings, including room/venue coordination, catering, and purchasing requirements for these functions.
• Coordinate and schedule advisory board meetings.
• Responsible for updating and maintaining any databases utilized by the school.
• Update department directory
• Collaborate with the college's communications and marketing team to update webpages and print materials for the school.
• Uploading and updating content on monitors outside school, including calendar updates and faculty slides.
• Assist with and backup to the Academic Services Administrator in submitting employment requests with supporting documentation

Faculty Support

• Assist with textbook orders and faculty/adjunct requests for desk copies, online access to instructor resources, etc.
• Request and save syllabi each semester
• Remind faculty of grade submission dates and track submissions
• Request and save updated VITA of all faculty
• Assist with and backup to the Academic Services Administrator Faculty Searches with administrative Duties

Other Duties

• Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed.