Legal Operations Project Manager (Finance)
We are Omnissa!
The world is evolving fast, and organizations everywhere-from corporations to schools-are under immense pressure to provide flexible, work-from-anywhere solutions. They need IT infrastructure that empowers employees and customers to access applications from any device, on any cloud, all while maintaining top-tier security. That's where Omnissa comes in.
The Omnissa Platform is the first AI-driven digital work platform that enables smart, seamless and secure work experiences from anywhere. It uniquely integrates multiple industry-leading solutions including Unified Endpoint Management, Virtual Apps and Desktops, Digital Employee Experience, and Security & Compliance through common data, identity, administration, and automation services. Built on the vision of autonomous workspaces - self configuring, self-healing, and self-securing - Omnissa continuously adapts to the way people work; delivering personalized and engaging employee experiences, while optimizing security, IT operations and costs. we're experiencing rapid growth-and this is just the beginning of our journey!
At Omnissa, we're driven by a shared mission to maximize value for our customers. Our five Core Values guide us: Act in Alignment, Build Trust, Foster Inclusiveness, Drive Efficiency, and Maximize Customer Value-all with the aim of achieving shared success for our clients and our team.
As a global private company with over 4,000 team members, we're always looking for passionate, talented individuals to join us. If you're ready to make an impact and help shape the future of work, we'd love to hear from you!
What is the opportunity?:
As Legal Operations Project Manager, you will be a stellar, highly-motivated self-starter excited to support and grow with our fast-paced Legal Team here at Omnissa. The Omnissa Legal Team is a very close-knit group of colleagues who each wear different-colored hats and work well both independently and collaboratively as a group. In addition to working closely with other members of the Omnissa Legal Team, this role will partner cross-functionally with stakeholders across the Omnissa business to ensure projects are running smoothly. And you will bridge people, processes, and technology together to ensure operational efficiency across the department, all while maintaining focus on achieving strategic business goals that drive Omnissa's collective success.
This role reports to our Director of Global Legal Operations. The Omnissa Legal Team values curiosity, exploration, and continuous learning. As part of a growing, dynamic team, you will have opportunities to expand your expertise beyond your assigned focus areas and contribute to impactful projects. Our team environment promotes autonomy and collaboration, making it an ideal place for those eager to grow and make meaningful contributions.
Primary responsibilities include:
-Organize the legal department's day-to-day operational functions, including actively monitoring both internal and external legal e-mail distribution lists and aliases, and responding to inquiries promptly and/or routing them to the appropriate stakeholders.
-Support a high-volume Non-Disclosure Agreement (NDA) intake process.
-Manage the legal department vendors, invoicing, purchase orders and spend tracking, including vendor onboarding, completing required procurement questionnaires, vendor renewals and contract negotiations in collaboration with the Sourcing/Procurement and key legal stakeholders.
-Serve as a liaison for legal vendors and outside counsel, ensuring compliance with Omnissa's billing guidelines and optimizing vendor relationships.
-Conduct detailed reviews of legal bills to validate charges and maintain cost discipline.
-Prepare Quarterly Business Review (QBR) slides and diligently track team goals and KPIs.
-Coordinate team meetings, presentations, and internal communications.
-Scale, innovate, identify efficiencies and suggest improvements to existing legal processes to improve process automation and promote efficiency.
-Develop detailed process documentation for various legal operational processes for education and to drive automation.
-Support and facilitate various ad hoc projects and initiatives across the Legal Department by gathering project requirements, providing updates, resolving issues, and ensuring deliverables are completed accurately and on time.
What will you bring to Omnissa?
-Bachelor's degree from an accredited college or university
-5+ years of experience in project management, legal operations, and/or working as an in-house paralegal
-Experience with legal invoicing and spend management, including supplier onboarding, following procurement processes, liaising with legal vendors and outside counsel, setting up new spend matters and opening purchase orders (preferred)
-Prior experience reviewing and negotiating NDAs (preferred)
-Proven ability to work collaboratively in a fast-paced environment while managing multiple priorities with attention to detail
-High level of integrity, professionalism, and discretion in handling confidential information
Core Competencies:
-Creative and innovative problem solver, approaching complex legal challenges with innovative thinking and tailored strategies to address the unique needs of a high energy, accelerated paced global software technology company.
-Exceptional organizational skills and keen attention to detail, with the ability to manage competing priorities effectively and to balance short-term needs with long-term objectives.
-Strong ability to work as a team player and effectively collaborate with fellow legal colleagues and cross-functional business stakeholders.
-Excellent verbal and written communication skills.
-Strong project management skills with the ability to juggle multiple work streams, including both long and short-term projects in a very fast-paced environment.
Bonus points if you have:
-Proficiency in Smartsheet and Microsoft Applications (Outlook, Excel, PowerPoint)
-Experience building and maintaining SharePoint sites
-Corporate governance experience
-Litigation support experience
-Experience implementing and using contract lifecycle management (CLM) solutions
-Background working for technology companies
-Experience using AI solutions to scale the legal function
Location: United States
Location Type: Hybrid or Remote (location dependent)
Travel Expectations: 5%
Minimum Education: Bachelor's degree from an accredited college or university
Omnissa industry recognition and awards:
-Gartner Magic Quadrant: Consistently positioned as a leader in Gartner's Magic Quadrant for Desktop as a Service (DaaS) and Virtual Desktop Infrastructure (VDI).
-IDC MarketScape Q2 2024: Recognized as a leader in IDC MarketScape reports for EUC.
-Forrester Wave report for Q4 2023: Workspace ONE received the highest scores in the current offering category and the second-highest scores in the strategy category.
-Customer Satisfaction and Reviews: High ratings and positive reviews on platforms like Gartner Peer Insights and TrustRadius.
Omnissa is an Equal Employment Opportunity company and Prohibits Discrimination and Harassment of Any Kind:
Omnissa is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Omnissa are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Omnissa will not tolerate discrimination or harassment based on any of these characteristics. Omnissa welcomes applicants of all ages. Omnissa will provide reasonable accommodations to applicants and employees who have protected disabilities consistent with local law.
