DC Supplies Administrator – Distribution Center (Finance)

JOB DESCRIPTION:

GENERAL NATURE OF POSITION:

The Distribution Center Supplies Administrator will work closely with the DC Supplies Manager and team in the performance of a wide range of administrative and operational tasks. The Office Administrator will be responsible for supply accuracy and ordering working with the Business Analysts. Develop and maintain productive, effective, and professional relationships with peers, superiors, auditors, and others. Always represent the company in a positive and supportive manner.

ESSENTIAL FUNCTIONS:

This role is responsible for maintaining accurate inventory of shipping and office supplies for two Deckers Distribution Center, ensuring consistent availability to support daily operations. It involves delivering exceptional service to internal departments by promptly fulfilling supply requests and clearly communicating order timelines and procedures. The individual will monitor stock levels and place timely orders to prevent shortages, while also conducting regular audits. Responsibilities also include, but are not limited to, vendor setup, processing vendor invoices, managing credits and accruals, and ensuring accuracy for timely financial reconciliation. Collaboration with Accounts Payable, vendors, and internal teams is essential to efficiently resolve inbound order issues. The role also supports the Procurement team with month-end close activities to ensure accurate cost recognition and timely financial reporting. This position plays a vital role in maintaining operational efficiency and driving continuous improvement across administrative and procurement functions.

% OF TIME ESSENTIAL JOB FUNCTIONS:

30% Supports the DC Supplies Manager with administrative duties.

20% Maintains excellent service standards to other departments within the organization

25% Interfaces with procurement team, vendors, and operations team by phone and email. Ensures all DC-Customer Support emails are responded to daily.

5%Creates and runs ad hock reports as needed

20%

Research issues and maintains procurement trackers, invoices and PO's.

QUALIFICATIONS:

Education/Certifications:

Associates Degree or Equivalent experience.

2-4 years related experience.

Work Experience:

Experience working in a warehouse environment and knowledge of typing, word processing, and Excel applications. Attention to detail and accuracy.

Skills/Competencies:

SPECIAL SKILLS/REQUIREMENTS:

• Must be able to take responsibility and ownership of their work

• Ability to multi-task in a fast-paced environment

• Possesses a high degree of dependability and integrity

• Must be able to work with little supervision

• Excellent verbal and written communication skills

• Ability to speak effectively in front of groups of employees.

• Bilingual in English and Spanish

• Proficient in Microsoft Applications

• Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities

• Highly motivated, a team player and motivated self-starter

• Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus

• Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra.

• Knowledge of warehouse related software.

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

While performing the duties of this job, the employee is regularly required to sit, walks, use hands to finger, handle, or feel in order to operate and warehouse writing implements; reach with hands and arms to file or handle documents; stoop, kneel or crouch in order to file or reach files, data or electrical outlets. The employee frequently is required to walk and stand for some period. Must be able to speak and listen on the phone. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Sedentary: Limited activity, no lifting, limited walking Moderate: Mostly standing, walking, bending, frequent lifting

Light: Office work, some lifting, considerable walking Arduous: Heavy lifting, bending, crawling, climbing

WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

While performing the duties of this job, the employee frequently works near moving equipment and mechanical parts; and in outside weather conditions and is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. Work activities are subject to a significant volume change due to the business' seasonal nature.