Paralegal – Claims Tracking & Litigation (Legal)
Summary
The Paralegal will oversee claims tracking, litigation reporting, and legal spend management. This role is responsible for monitoring claims, ensuring timely reporting, managing legal invoices, and providing support to the legal and risk/litigation management teams. The ideal candidate will have experience in claims administration, litigation support, legal billing and superior communication skills to ensure timely internal reporting to internal stakeholders (including the legal, investment, development, and asset management teams). The ideal candidate should be able to navigate complex organizational structures and have experience with professional liability, construction and/or corporate claims/litigation. This position offers an excellent opportunity for a proactive paralegal to contribute to legal operations, financial oversight, and risk management within a dynamic legal team.
Key Responsibilities
Claims Tracking & Reporting:
- Track, monitor, and maintain records of pre-suit claims, litigation, disputes, and regulatory matters.
- Ensure timely reporting of claims by operators, to insurers, internal stakeholders, and external counsel.
- Maintain quarterly reports system.
- Assist in gathering and organizing documentation to streamline the claims process.
- Coordinate with operators, internal teams, insurance carriers, third-party administrators (TPAs), and external counsel regarding claim status, reporting obligations, and deadlines.
Legal Spend Management:
- Review and analyze legal invoices to ensure compliance with billing guidelines and approved budgets.
- Track and report on legal expenses, identifying trends and cost-saving opportunities.
- Collaborate with internal stakeholders on budget forecasts and accruals.
- Work with external counsel, insurers, and TPAs to ensure proper invoice submission and dispute resolution when necessary.
Litigation & Risk Support:
- Maintain and update litigation case files, docketing/claims management systems, and legal databases.
- Assist with document production, discovery responses, pleadings, and overall case management.
- Assist internal and external counsel in preparing for depositions and mediations.
- Assist with research and review of corporate entities involved in litigated matters.
- Support attorneys with preparing reports, presentations, and risk assessments.
- Assist in counsel selection process and related administrative tasks.
- Ensure compliance with company policies, legal holds, and regulatory requirements.
- Provide occasional administrative assistance to supervising attorneys.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Minimum Requirements
- Associate's or Bachelor's degree in Legal Studies, Business, or related field; Paralegal Certification preferred.
- Minimum 3-5 years of experience in claims management, litigation support, or legal billing.
- Proficiency in legal billing platforms (e.g., Serengeti), Microsoft Office Suite, and case management systems.
- Attention to Detail: Strong ability to track and manage multiple claims and legal expenses with accuracy. Ability to multi-task in a fast-paced environment.
- Analytical Thinking: Ability to review and assess legal invoices, budgets, and cost trends.
- Communication: Excellent verbal and written communication skills to collaborate with internal teams, business partners, external counsel, and insurance providers.
Preferred Qualifications:
- Experience in insurance defense, corporate litigation, or risk management.
- Familiarity with legal billing guidelines and e-billing software.
- Understanding of claims handling processes and compliance requirements.
Applicants must be able to pass a pre-employment drug screen.
WHAT WE OFFER
- Competitive Base Salary + Annual Bonus
- Generous Paid Time Off and Holidays
- Employer-matching 401(k) Program + Profit Sharing Program
- Student Debt Program – we'll contribute up to $10,000 towards your student loans!
- Tuition Assistance Program
- Employee Stock Purchase Program – purchase shares at a 15% discount
- Comprehensive and progressive Medical/Dental/Vision options
- And much more! https://welltower.com/newsroom/careers/
ABOUT WELLTOWER
Welltower® Inc. (NYSE: WELL) an S&P 500 company, is the world's preeminent residential wellness and healthcare infrastructure company. Our portfolio of 1,500+ Seniors and Wellness Housing communities is positioned at the intersection of housing, healthcare, and hospitality, creating vibrant communities for mature renters and older adults in the United States, United Kingdom, and Canada. We also seek to support physicians in our Outpatient Medical buildings with the critical infrastructure needed to deliver quality care.
Our real estate portfolio is unmatched, located in highly attractive micro-markets with stunning built environments. Yet, we are an unusual real estate organization as we view ourselves as a product company in a real estate wrapper driven by relationships and unconventional culture.
Through our disciplined approach to capital allocation powered by our data science platform and superior operating results driven by the Welltower Business System, we aspire to deliver long-term compounding of per share growth and returns for our existing investors – our North Star.
Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
