Public Affairs Coordinator (Administrative)

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Public Affairs Coordinator in Anaheim, CA.

Responsible for coordinating administrative tasks that support the Public Affairs Department in order to achieve agency advocacy, legislative, electoral, and fundraising goals.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

• A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability. 
• Benefits coverage starts after one full month of employment!
• Generous vacation, sick, and holiday benefits!
• Generous 401(k) matching contributions and more!
• To view our detailed benefits guide, please visit our career site at www.pposbccareers.org

Responsibilities

Essential Functions: Essential functions encompass the required tasks, duties, and responsibilities performed as part of the job and the reason the job exists.

• Responsible for administrative support for the Public Affairs department, such as managing department calendars, scheduling meetings, answering phones, and other day-to-day tasks.
• Assist in tracking, collecting, and processing company-wide staff 501(c)4 timesheets.
• Processes invoices, payments, check requests, and purchase orders related to Public Affairs activities under the supervision of the Public Affairs Program Manager.
• Responsible for monthly reconciliation of credit card and expense reports. Maintains accurate and organized files of receipts and expense records for the Public Affairs department.
• Assist with the scheduling and advancement of community meetings, including assembling and distributing agendas and meeting materials, correspondence with community partners, and note-taking.
• Coordinate committee meetings, board meetings, and annual board retreats with Community Action Fund Board of Directors, including frequent interface and communication with Board of Directors, under supervision of Public Affairs Program Manager.
• Plan, organize, schedule, and help support meetings and conference calls for the Public Affairs department, which also includes preparing agendas, taking notes, tracking follow-ups, and ensuring reservations and technical aspects are completed.
• Assist with preparation of presentations, reports, and correspondence for the Public Affairs department, including copywriting, light design work, and proofreading materials for grammar and accuracy.
• Coordinates travel logistics for Public Affairs activities as needed, including travel for Electoral and Legislative Advocacy across the Country.
• Coordinate Health Center Donation Program (HCDP) and Advocacy activities, such as staff incentives, Health Center visits, and additional support of HCDP as assigned.
• Assist with the advancement of community outreach activities, special events, and lobbying efforts, including but not limited to coordinating vendor and facility rentals, ordering supplies, and supporting other aspects of event preparation and closure.
• Maintain accurate, up-to-date records and files of community outreach contacts, elected officials, candidates for offices, and other PPOSBC partners. This includes data entry and upkeep on various databases.
• Work in collaboration with other PPOSBC departments and external community partners to coordinate activities that support department goals and projects.
• Perform other duties and special projects as assigned by department heads.

 

Non-Essential Functions:

• Other duties as assigned.

 

PHYSICAL REQUIREMENTS:

The physical requirements of this position are identified below. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

CORE COMPETENCIES – WE CARE:

• Welcoming: Anticipates customer requirements and gives high priority to customer satisfaction and service.  Handles problems quickly and efficiently.  Maintains a pleasant, positive and professional approach. Embraces opportunities to help team members, stakeholders, and other departments.
• Equitable: Creating equitable access and opportunity for all through education, practicing inclusive behavior, elevating others' voices, creating spaces for honest conversation, and listening without judgment.  Values and uplifts our collective diversity within in our agency.
• Confidential: Respects the information shared by our patients, employees, and vendors and maintains appropriate confidentiality.  Follows all policies and laws that protect private & privileged information.
• Accessible: Is available and approachable to others, open-minded, fair and non-defensive.  Appreciates constructive feedback and is a team player.  Demonstrates good listening skills.
• Respectful:  Values diversity and treats everyone with dignity and courtesy.  Dependable and courteous of other people's time and commitments.
• Empathetic: Demonstrates interest and understanding in other people's feelings, attitudes and reasoning.  Maintains an open and non-judgmental demeanor that is patient, flexible, and understanding.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Minimum Education:

• Associate degree required, Bachelor's preferred or equivalent relevant work experience required.

 

Minimum Work Experience:

• Minimum 1 year of experience in an administrative position preferred.
• Demonstrated knowledge of and interest in women's reproductive health care and rights.
• Strong written communication skills (Spelling, grammar, proofreading)
• Excellent organizational and time management skills.
• Must be able to handle and prioritize varied tasks simultaneously.
• Accuracy and attention to detail essential.
• Strong PC skills (Word, Excel, PowerPoint, Outlook, Internet).
• Ability to relate to diverse communities.
• Excellent verbal communication and written skills.
• Ability to apply common sense and understanding to carry out detailed written and oral instructions.
• Professional demeanor at all times.

 

Agency Standard Requirements:

• Strong commitment to quality healthcare and excellent customer service is required.
• Must demonstrate high-level written communication skills with a strong emphasis on grammar, spelling, and proofreading to ensure clear, professional correspondence and documentation.
• Must thrive in a fast-paced, rigorous environment with changing priorities.
• Ability to meet deadlines and work under pressure.
• Must demonstrate high-level computer skills, including Microsoft Word, Excel, and Outlook. This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver's license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.
• Abortion patients are cared for at each of our health centers and in part through the administrative, support, and other non-clinical services provided at all PPOSBC locations and by all PPOSBC employees, and supporting these critical services is an essential job duty and fundamental responsibility of all employees.

Salary Minimum: 47194Salary Maximum: 59596