University of Houston - Downtown

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Administrative Assistant II, Social Sciences (Finance)



Department: Social Sciences Salary: $40,000
Description:
Job Summary

The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.

Duties

  • Provides general assistance and information to students, faculty, and staff as required
  • Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
  • Maintains records relating to administrative, financial, and human resources matters
  • Prepares expenditure and personnel documents; assists with budget reconciliations
  • Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
  • Prepares and distributes communications and correspondence on behalf of others
  • Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
  • Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
  • Assists with coordinating events; attends and assists at events as required
  • Maintains departmental inventory

Marginal Duties

  • Performs all other duties as assigned
  • Performs tasks related to specific department/college

Supervisory Responsibilities

Direct Reports:

  • May supervise Student Employees

Delegation of Work:
  • May assign work to subordinate(s)

Supervision Given:
  • May supervise the work of student workers

Knowledge, Skills, and Abilities

Knowledge:

  • Knowledge of general office and administration tasks and equipment
  • Knowledge of relevant university policies and procedures

Skills:
  • Good technical skills, including strong proficiency in MS Office and PeopleSoft
  • Strong analytical and problem-solving skills
  • Excellent interpersonal, communication, and customer service skills
  • Good attention to detail
  • Strong organizational skills

Abilities:
  • Ability to work in a timely manner
  • Ability to multitask
  • Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment

Physical Demands:
  • Work is performed in a typical interior work environment, which does not subject the employee to any unpleasant elements
  • The individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
  • Must have precise hand-eye coordination and the ability to identify and distinguish colors
  • Must have the ability to move items of up to 40lbs
Qualifications

Required Education:

  • 30 hours of college coursework

Required Experience:
  • Minimum of two (2) years of related job experience

License/Certification:
  • None required

Preferred Qualifications

  • None

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institution. Apply

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