Assistant Registrar (Healthcare)

Summary/Objective
To perform the role as a key member of the Office of the Registrar staff in exercising independent judgment and discretion in the areas of enforcing University academic policy and complying with all federal laws pertaining to the confidentiality of student records.

Essential Job Duties
· Monitor, maintain, and process outgoing SBU transcript requests from current SBU students and alumni through the Registrar's Office and Parchment
· Oversee course schedule procedures for all courses and terms. Ensure that all course schedules are entered from divisions, off-campus centers and graduate divisions in a timely fashion. Process all course corrections and additions
· Enforce and comply with FERPA and other federal regulations surrounding the confidentiality of student records
· Assist the VA representative in as needed by providing essential data from the Registrar's Office with compliance questions
· Work collaboratively across departments to ensure that department services are delivered in a well-integrated, effective and timely manner appropriate to the needs of key constituents
· Assist the Registrar in the development of policy for the Office of the Registrar. Recommends and implements improvements to office operations; assists with strategic planning
· Work collaboratively with the Registrar in all office responsibilities and duties
· Maintain and ensure the integrity of active and inactive undergraduate student files, course schedules and post-graduate student files
· Answer phone calls and greet visitors to the office
· Maintain the office in the absence of other personnel.
· Assists with processing transcript courses from Missouri colleges for all incoming transfer and current students
· Initiate and process credit checks
· Process drops, deferment, address changes and FERPA forms
· Maintain and orders office supplies
· Assist in graduation and diploma preparation and mailings
· Performs all other duties as assigned by the supervisor
· Regular attendance and punctuality in this SBU position
· Sets an example of a Christian lifestyle for students, staff and faculty
· Commitment and adherence to Southwest Baptist University's Principles and Expectations

Supervisory Responsibility
None

Position Requirements
Required
· Bachelor's degree in a related field or relevant experience in higher education.
· Ability to communicate effectively and cooperate with others.
· Ability to work independently and exhibit good time management skills
· Ability to multitask and concentrate amid distractions
· Ability to handle confidential information
Preferred
· Master's Degree in a related field
· Two to five years' experience in a college setting
Work Environment
· General office environment

Physical Abilities
· Occasionally ascends/descends a ladder
· Constantly operates a computer and other office productivity machinery, such as calculator, copy machine and computer printer
· In exercising the functions of this job the incumbent should be able to exert up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move objects
· Occasionally move about the office to access file cabinets, office machinery, etc.
· Frequently communicates with students who have inquiries about their transcript or program evaluation. Must be able to exchange accurate information in these situations
· Must be able to operate standard office equipment such as personal computer, fax machine, photocopier, etc.
· Must be able to remain in a stationary position up to 50% of the time