Maintenance Administrative Assistant I (Finance)
Location(s):
• Anniston DC: 2130 Roberts Drive, Anniston, AL 36207
• SERF DC: 1450 Commerce Blvd, Anniston, AL 36207
o Working Shift Monday -Friday 7:00AM - 3:30PM
Purpose
Completes a variety of clerical, administrative and secretarial duties to support line and/or staff management and in some cases a team of professional staff to allow focus management on department goals and objectives.
Job Responsibilities and Accountabilities
• Connecting with Maintenance Vendors
• Sorts, files and maintains invoices, receipts, contracts, or other special department documents
• Prepares answers to routine mail and inquiries
• Receives, responds to, takes messages or routes incoming telephone calls
• Prepares schedules, makes appointments, schedules meetings and reserves meeting rooms
• Maintains files and keeps records
• Processes straightforward documente
• Compiles reports; may include planning reports layout and statistical tables
• Prepares memos and other material in from rough drafts to final form
• Photocopies office materials, documents, and reports
• Sorts and distributes mail
Job Requirements
Relevant Experience, Education, Certification, Knowledge, Skills and Abilities
• Reading, writing, math, and communication skills equivalent to these obtained in high school or commensurate experience, general office or clerical experience
• Previous experience using word processing software at a level to create and format letters, envelopes and memoranda
• Ability to accurately key 40 words per minute
• Familiar with spreadsheet software at a level to open and print spreadsheets, format straightforward spreadsheets, i.e. create columns and headings, choose font type and size, input data, sort data and searches
Physical Environment
• Most work is performed in a temperature-controlled office environment
• Incumbent may sit for long periods of time at desk or computer terminal
• Incumbent may use calculators, keyboards, telephone and other office equipment in the course of normal workday
• Stooping, bending, twisting and reaching may be required in completion of job duties
