Senior Administrative Assistant (Finance)

The Cigna Group is looking for a proactive, detail-oriented individual to join our organization. The Senior Administrative Assistant will provide administrative support for the Accounting Operations and US Healthcare Accounting Officer organization acting as a trusted resource and professional problem solver. In addition to foundational administrative tasks, this role will be responsible for running point on cross team initiatives to support senior leaders and ad hoc requests.

Description:

• The majority of duties for this role are high-level administrative tasks- calendar management, meeting management, travel and expense management and staff support. In addition, the individual in this role will support ad-hoc projects and perform scheduling, planning / coordination of events and meetings.
• Perform diversified and confidential administrative duties for department head and senior leadership as assigned, utilizing broad and comprehensive experience, skill and knowledge of organization policies and practices.
• Build effective relationships and work closely with internal partners to perform key tasks. This includes peer administrative and executive assistants, Executive IT support, corporate internal communications, corporate travel/aviation etc.
• This individual must demonstrate the ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work and / or seeking assistance. The position requires excellent communication skills and the ability to work in a fast-paced environment with strong attention to detail.
• This role will provide varying levels of support to four senior-level leaders in Accounting Operations and provide site support for team members in the Bloomfield, CT location.

Responsibilities:

• Deliver superb calendar management.Execute complex coordination with the ability to schedule meetings with speed, accuracy and efficiency. Make last-minute calendaring decisions based on priority and business needs using sound judgment.Advise of last-minute scheduling changes and communicate via email, telephone and/or text message when appropriate.
• Schedule webinars, ensuring that all logistics are handled timely and accurately.
• Plan and execute onsite and offsite meetings including communication, travel logistics and hospitality.
• Maintain department org charts and email distributions.
• Assume delegate responsibilities for the coordination of travel itineraries and submit expense reports for all travel & expenses in a timely and accurate manner.
• Secure help desk support as needed to troubleshoot and resolve computer / phone / printer issues, order equipment and supplies for department using the portal supply system.
• Work closely with internal partners including administrative peers, executive assistants and IT support.
• Plan and coordinate on-boarding and off-boarding of employees / contractors.
• Other duties and special projects as assigned.
• Work requires initiative and judgment in making decisions which requires knowledge of department as well as company policies and procedures.
• Order equipment and supplies using the portal supply system.
• Manage department space planning in conjunction with office Real Estate team.

Qualifications:

• 8+ years of progressively responsible administrative, executive assistant, or project management experience.
• Flexible and reliable
• Schedule and organize meetings including Webex and conference calls to be hosted by principal, and/or direct reports (i.e., booking training rooms, posting materials to Sharepoint, send pre-reads to participants) as required.
• Can work independently, exhibit sound judgement, and maintain confidential information.
• Strong organizational skills with the ability to work in a high-paced environment and manage multiple tasks.
• Ability to anticipate issues, identifying potential problems and working to proactively prevent from developing and managing to the references of the leaders support.
• Expert level verbal and written communication skills.
• Experience managing calendars, inclusive of setting up smaller to larger meetings with multiple cross enterprise teams. Outlook preferred. Experience using meeting platforms i.e. WebEx
• Demonstrate flexibility to not only support direct leaders, but also other team members as required.
• Ability to work in a virtual workforce and team environment. Builds effective networks and relationships to best support leader and perform role.
• Proficient in Microsoft applications - Word, Outlook, PowerPoint and Excel with a willingness to learn advanced skills as appropriate.
• Ability to troubleshoot technology issues in partnership with Technology partners.

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

About Cigna Healthcare

Cigna Healthcare, a division of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process, please email: SeeYourself@cigna.com for support. Do not email SeeYourself@cigna.com for an update on your application or to provide your resume as you will not receive a response.

The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.